VI-SPDAT Issues

1. Introduction to the Dashboard

This dashboard was created to identify errors and missing required components in the VI-SPDAT Assessment process. Clients who are missing a VI-SPDAT Release of Information, a Current Living Situation, or have not been referred to the community queue. These three elements are required in the documentation process of the VI-SPDAT and when missing affect the reporting quality of the Coordinated Entry program and do not allow referrals to be tracked within Clarity.

2. Accessing the Dashboard

To access the Dashboard:

Make sure you are switched into the "STEH - Coordinated Access" agency found under your name and open this link:
To continue to the Dashboard without the link:
Click on the launcher icon in Clarity
Select the Reports Icon
Open the Data Analysis Tab
This Dashboard "VI-SPDAT Issues" will be located in the "STEH - Coordinated Access Reports" drop down option
Select "Run" to open the Dashboard

For detailed information on how to access a Dashboard in Clarity, please see this article: Accessing Dashboards in Clarity Helpdesk : STEH (freshdesk.com)

3. Navigating the Dashboard (Filters and Tiles)

Filters

At the top of the dashboard, you will see a list of filters that can be used to edit the data displayed in the dashboard. For more detailed information on Data Analysis and Dashboard filters, please see this article: Common Data Analysis and Dashboard Filters : (freshdesk.com)

Assessment Date: The default setting for this filter is in the "Last 30 Days."

Staff Assigned to VI-SPDAT Enrollment: This is the staff who is assigned to the clients' VI-SPDAT enrollment.

Staff Home Agency :This is the agency of the staff who is assigned to the clients' VI-SPDAT enrollment.

User Who Completed VI-SPDAT: This is the username of the user who completed the clients' VI-SPDAT

User Home Agency: This is the agency of the user who completed the clients' VI-SPDAT

Client Active in ES/SO/SH/TH?: The default setting for this filter is in the "Yes".

4. Viewing Detailed Data

To view detailed data related to each tile, click on the three dots in the top right of each tile and select "Explore Data From Here." Users can also click on the data within the tile to view (for example, a section of a pie chart, number in a chart, or a location on a map.) By clicking on an individual's Personal ID (or Unique Identifier), Clarity will provide a link to the client's profile page or program enrollment.

This dashboard also contains a header at the top of the report right under the filters which help further describe the data in the report. It also gives tips and additional information for how to properly use the report, as well as providing additional resources to learn more about the report and about how the VI-SPDAT works in Clarity.

1. VI-SPDAT Client Errors

This roster includes a list of clients who have an enrollment in either an emergency shelter, street outreach, safe haven, or transitional housing program and have completed a VI-SPDAT within the "Assessment Date" filter. This table shows if a client has completed a VI-SPDAT but has one of the following errors: 1) they have not completed a Current Living Situation. 2) they have not completed a VI-SPDAT ROI. 3) the client has never been referred to the community queue.

To add a Current Living Situation

Open the COC VI-SPDAT program
Go to the Assessments tab in the program level navigation
Select START next to Current Living Situation

To add a VI-SPDAT Release of Information:

Open the COC VI-SPDAT program
Go to the Forms tab in the program level navigation
Select ADD FORM on the right side of the screen
Select "VI-SPDAT Client Consent (ROI) and click ADD
Review and have client sign or upload a scanned copy.

To add a client to the Community Queue:

Open the COC VI-SPDAT program
Go to the Assessments tab in the program level navigation
Select ELIGIBILITY next to the completed VI-SPDAT Assessment
Under the score summary, toggle on VI-SPDAT
Click "Refer directly to Community Queue

This article contains more detailed step by step details and embedded videos: How CE VI-SPDAT Works in Clarity : (freshdesk.com)

5. Downloading / Scheduling and Dashboard

To download, select the three dots in the top right corner of the dashboard. Users will be given the option to download in either PDF or CSV formats. To schedule a dashboard, please email HMISsupport@end-homlessness.org..

Contact Information

If you need help, or wish to offer suggestions or feedback, please contact the Cincinnati/Hamilton County HMIS Support team at HMISsupport@end-homelessness.org or by calling 513-263-2790 9:00 a.m. - 3:00 p.m. Monday through Friday (excluding holidays).

When contacting HMIS support about a particular client, please do not send any personally identifiable information (Client PII) such as social security numbers, medical information, or other data that can be used to identify a client. Instead, use the Clarity Unique ID.

VI-SPDAT Issues Dashboard Print