This article is referencing an error identified by HUD's Eva tool which the HMIS Team uses for their monthly Data Quality Health Checks. If you are unfamiliar with the Health Check process, please contact the HMIS Team.

HUD Guidance: This Emergency Shelter - Night-by-Night enrollment is missing a bed night record that matches the enrollment's 'Entry Date'. There must be a record of a bed night on the 'Entry Date' into a night-by-night shelter; any additional bed night dates must be after the 'Entry Date' and before the 'Project Exit Date'.

How to correct: Verify that every bed night during the client's enrollment is after the Project Start Date, and before the Project Exit Date. Otherwise it will indicate the client had a bed night outside of the enrollment.

For more information: Project Start Date : 

Contact Us

If you need help or wish to offer suggestions or feedback, please contact the Cincinnati/Hamilton County HMIS Support Team at HMISsupport@end-homelessness.org or by calling 513-263-2790 9 a.m. - 3 p.m. Monday through Friday excluding holidays. 

Note: When contacting HMIS Support about a particular client, please do not send sensitive personally identifiable information (Sensitive PII) through email, such as full name, social security number, or any other information used to determine a person's identification. Instead, please send the Clarity Unique Identifier found on the client's Clarity Profile page. You can use the messaging system in Clarity if you need to send sensitive personally identifying information.