Effective immediately all Emergency Shelters funded by ESG are requested to collect COVID-19 vaccine-related information during current and future client enrollments. This policy is to help providers connect clients experiencing homelessness to available vaccines, better understand the reasons persons experiencing homelessness choose not to be vaccinated, and provide information about COVID-19 Vaccinations to help inform clients.

What you need to know

  • Vaccine fields will be available for data collection in Clarity HMIS for ESG funded Emergency Shelters.
  • Vaccine fields will be collected on enrollment and status update/annual assessment screens for clients ages 12 and older.
  • Although the fields are required in Clarity, 'client refused' and 'client doesn't know' are acceptable answers to account for clients who wish to not share this information.
  • This policy is specific to Emergency Shelters; however, any program interested in collecting this information can request the fields be added for other project types by contacting HMISsupport@end-homelessness.org.

Additional Resources

You can find more information about COVID-19 vaccinations for people experiencing homelessness through the CDC: https://www.cdc.gov/coronavirus/2019-ncov/community/homeless-shelters/vaccine-faqs.html .

Visit the Hamilton County Public Health CVOID-19 website to find locations, times, and other resources: https://www.hamiltoncountyhealth.org/covid19/.

Refer clients to download or create an account on Armor Vax for other vaccine locations.

Contact the Cincinnati Health Network or Jessica.Skelton@hamilton-co.org with assistance accessing vaccines.

View the COVID Simple FAQ attachment to help you address clients' concerns about COVID-19 vaccinations (feel free to print and distribute).

View the Vaccine Incentive Flyer Print attachment to learn more about scheduling an appointment in Hamilton County and opportunities to receive a $100 gift card when receiving your first dose of the vaccine (feel free to print and distribute).

Contact Information

If you need help or wish to offer suggestions or feedback, please contact the Cincinnati/Hamilton County HMIS Support Team at HMISsupport@end-homelessness.org or by calling 513-263-2790 9 a.m. - 3 p.m. Monday through Friday excluding holidays.

When contacting HMIS Support, please do not include any Personal Identifiable Information such as social security numbers, birth dates, etc. Acceptable information is the first name and last 4 digits of SSN, or Clarity Unique Identifier found on the Clarity client's profile page.