Why Housing Inspections

All housing programs must meet HUD's Housing Quality Standards (HQS), and our community requires housing inspections at the time a client obtains occupancy and annually throughout their program stay.  Although the actual inspection forms are not collected in Clarity, many housing projects use Clarity "Inspection Failed" or "Inspection Passed" forms to document inspections. These forms can be found in the program level 'Assessments' tab. 


The Housing Inspection Report was developed to allow users to see the status of active clients' inspections based off the Clarity Inspection forms. The report displays overdue or recently failed inspections, inspections due in the next 60 days, or if the inspection form is missing. The report also shows completed, passed inspections.

How to Find the Housing Inspection Report

To find the report, first click on the launcher and select the 'Reports' tab. 

Then, select the 'Data Analysis' tab and then click on 'Cincinnati Clarity System Reports' tab.


Finally, click on 'Run' next to the 'Housing - Inspection Report.'

Using Report Features

Reporting Filters

This report can be filtered by 'Agency Name,' Program Name,' or 'Assigned Staff.' The report will only display current active clients. Tip: if you filter the report by program name you can leave the 'Agency Name' filter blank.

Click to expand the reporting filters.

Click into any of the filter elements to change the criteria for that element. For example, you can filter by project name using the 'is equal to' criteria, or you can filter the report to exclude a project by using the 'is not equal to' criteria.

Once the filter criteria are set, click into the filter text box. If filtering using the 'is equal to' or is not 'equal to' criteria wait for an option list to load and choose from the option list. You can also begin typing the name to reduce the option list.

Sorting Report Results

You can sort each tile on the report by the client name, personal ID, Inspection Due date, or any other column located on the tile by clicking on that tile.

Open Client Records from the Report

You can click on the Enrollment ID for any client to open that client's Profile page or to click into the client's enrollment record. Please note: you must be logged into Clarity.

Reading the Housing Inspection Report

The report has multiple tiles, each displaying different types of inspection data. 

The first tile displays any client where the most recent inspection has a disposition of failed or where the most recent inspection occurred more the 12 months prior to today's date. 

The second tile displays any client whose most recent inspection was completed approximately ten months prior to today's date. These clients' annual expectations are coming due soon.

The third tile displays active clients who have a housing-move in date entered on the enrollment screen but do not have an inspection form completed.

The final tile displays clients who have a passed inspection completed. Please note this tile will include all completed inspections so client names may be duplicated.

Sharing the Report

In order to download, click on the gear icon in the upper right-hand corner. Then, you can select if you want to download the report as a PDF or as a CSV.

Additionally, you can also have the report sent to anyone you wish. To do this, click on the gear in the upper right-hand corner and select 'Send.'

You can then select which method you would wish to share the report, along with how the shared report will be formatted. 

Contact Information

If you need help, or wish to offer suggestions or feedback, please contact the Cincinnati/Hamilton County HMIS Support team at HMISsupport@end-homelessness.org or by calling 513-263-2790 9:00 a.m. - 3:00 p.m. Monday through Friday (excluding holidays).

When contacting HMIS Support about a particular client, please do not send personally identifiable information such as full name, social security number, or any other information used to determine a person's identity through email. Instead, please send the Clarity Unique Identifier found on the client's Clarity Profile page. You can use the messaging system in Clarity if you need to send personally-identifying information.