Introduction to the Demographic Dashboard 

This dashboard was created to allow users to view and interact with a variety of demographic information in an easy to digest form. It is also possible to view more specific, individual data throughout this dashboard. This article will provide a guide on how to access and use this dashboard. 


Accessing the Dashboard 

To access the dashboard, first click on the "Reports" icon from the launcher.

 

Next, click on the "Data Analysis" tab.


After, select the row that says "YWCA Cincinnati Clarity System Reports," then click on the "Run" button next to the report titled "YWCA Demographic Dashboard." This will open the dashboard.


Filters 

At the top of the dashboard, you will see a list of filters that can be used to edit the data displayed in the dashboard. These filters include: 

  • Date Range 
  • Agency 
  • Project Name 
  • Head of Household 
  • Household Type 
  • Currently Active 
  • Gender 
  • Age at Enrollment 

 


Date Range 

The "date range" filter allows you to select a timeframe in which clients were active. This means that, during the date range selected, all the data will be from clients who were active at some point within that date range. The date range filter can allow users to select a wide variety of date range types, for example: choosing two specific dates, from a past amount of time, or before or after a specific time. more.  


Agency 

The "agency" filter allows you to view data only from clients enrolled in projects from certain agencies. This filter will always default to have "Residential" and "KEYS" agencies selected, but any combination of YWCA agencies can be selected and added.  

 


Project Name 

The "project name" filter allows you to view data only from clients enrolled in specific projects. Clicking on the open tab will show a drop-down list of projects to choose from and any combination of projects can be selected.  

 


Head of Household 

The "head of household" filter allows you to view data only from clients who are either listed as head of household or not listed as head of household. The filter defaults to any, meaning that both heads of household and non-heads of household are included. 

 


Household Type 

The "household type" filter allows you to view data based on the type of household a client is in. The different types of households include: 

  • Household with children 
  • Household without children 
  • Household with only children 
  • Single adult 
  • Single child 
  • Indeterminable household 

Like the "head of household" filter, the "household type" filter defaults to any, meaning that all household types are automatically included. 

 


Currently Active 

The "currently active" filter allows you to view data for clients who are currently active within the timeframe of the "date range" filter mentioned above. For example, if the date range is April 2019 to August 2019 and the "currently active" filter is on, the dashboard will display data for clients who were active during this date range AND are also currently active. This also means that when the currently active filter is selected, the "exited during date range" tile will be zero, because only active, non-exited clients will be shown. 

 


Gender 

The "gender" filter allows you to view data for clients based on the clients’ gender. The filter contains a number of options, including: 

  • male 
  • female 
  • trans male (female to male) 
  • trans female (male to female)
  • gender non-conforming (i.e. not exclusive)
  • client doesn’t know 
  • client refused 
  • data not collected

 



Age at Enrollment 

The "age at enrollment" filter allows you to view data for clients based on their age when they are first enrolled in a project. It is important to note that because this filter looks at a client's age when they were first enrolled in a project instead of their current age, this means that the two ages may be different. 

 


 

Tiles 

There are a number of different tiles in the dashboard, all of which portray different types of demographic information. These tiles are grouped into three different categories: Demographics, Disabling/At-Risk Conditions, and Last Permanent Address. These tiles provide a visual of the data being presented on a large scale. However, each tile is able to be clicked through to access individual level data. For example, below is the tile for gender. 

 


If you wanted to see the number of individuals who is included in the male section, simply hover your mouse over that section. The report bubble will tell you how many clients are included. 

 


To see more detailed information about the clients who are included, click on the desired section and more information, including a link to the clients Clarity profile, will become available. (Note: the clients name has been edited out for privacy reasons, but is available when the report is clicked through). 

 


All tiles in the dashboard are able to be clicked through and more detailed information is able to be seen.  


Additional Tile Information 

Certain tiles contain additional information that help explain the data being viewed in the tile. This additional information can be found in tiles that have a question mark next to the tile name. 

 


This additional information can be accessed by simply hovering the mouse over the question mark. 

 


If you have any additional questions about the dashboard, or if you encounter any issues when using the dashboard, please reach out us at HMISsupport@end-homelessness.org.